What You'll Do:
- Executive & Personal Support: Provide comprehensive assistance to the COO, including calendar management, coordinating personal and business-related tasks, and handling ad-hoc requests.
- Team & Office Assistance: Partially support the Cyprus-based team with document processing, minor office tasks, and occasional office-related requests.
- Travel & Visa Coordination: Handle all aspects of travel and visa arrangements for the COO, ensuring seamless travel logistics and documentation.
- Document Coordination: Manage, organize, and coordinate crucial documents for the COO, ensuring accuracy and timely preparation.
- Strategic Session & Event Coordination: Plan and arrange strategic sessions, draft communications, finalize dates, and manage logistics for COO-led events.
- Ad-hoc Requests: Handle various on-demand tasks, such as tracking birthdays and special occasions for colleagues and the COO’s family, arranging gifts and preparing celebration cards.
What You Bring:
- A commitment to full-time availability, seamlessly aligning with the COO’s schedule (1:00 PM - 9:00 PM Nicosia time).
- A strong track record of success in administrative roles, demonstrating reliability and professionalism.
- Advanced English proficiency (C1 level or higher) to excel in communication and collaboration.
- An exceptional eye for detail, with a meticulous and methodical approach to tasks and problem-solving.
- The ability to self-manage and prioritize tasks independently, ensuring efficient workflow.
- Proficiency in Excel analytics, including pivot tables and lookup functions, as well as experience utilizing tools like ChatGPT.
- Knowledge or experience with document management systems, which is a valuable asset.
What We Offer:
- 31 days of paid time off – 21 days of annual leave + 10 days sick leave, because balance matters
- Growth-focused environment – access to learning resources and clear pathways for advancement
- Fun team events: Join our online cooking classes, yoga sessions, and more – all from home!
- A Culture of Trust – Say goodbye to bureaucracy and micromanagement; we focus on results, not processes.
- Executive - You will have the opportunity to work with an inspiring self-made woman who is eager to provide invaluable learning and growth opportunities.
AI Digital does not discriminate on the basis of race, color, religion, gender identity or expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other protected class in terms of employment. We support workplace diversity and believe strongly that it contributes to a broader collective perspective that consistently leads to better products and a better company. We are working hard to increase the diversity of our team.
